Set the club fee schedule
Choose the monthly amount, currency and due day, plus separate discounts for the second child and later siblings.
01Club finances
Every club fee in one place.
From pricing to payment history, one clear process for admins and families. Online payments become available after the club account is configured and activated.
- Pricing and discounts
- Payments in one view
- Clear status for families
TrainTeamClub dashboard
Fees
Fees
Monthly overview
Charged
$500
Paid
$320
Outstanding
$180
Club fees
PlayerAmountStatus
01Player 01$180Paid
02Player 02$140Paid
03Player 03$180Overdue
Illustrative preview · sample data
Included in Team and above
The complete fee module with no separate add-on
Pricing, charges, payments, arrears, reminders and exports are part of Team. There is no extra monthly fee-module charge.
Club dashboard
One view instead of several spreadsheets
Admins can see charges, due dates and payments, record cash or bank transfers, and export a statement.
What you can do with club fees
Handle exceptions
Set an individual amount or exemption for a player. Applied discounts remain visible on charges.
02Create fees and other charges
The system creates monthly fees without duplicates. Admins can also issue a separate charge for one player, a selected group, a team or the club and split it into instalments.
03Record cash and transfers
Log an offline payment with its method and received date. You can undo a mistaken manual mark or cancel a pending charge.
04Track arrears and reminders
Filter by status and see paid and outstanding totals. Families receive charge notices and overdue reminders.
05Export and correct
Download a complete statement. An unpaid charge can be corrected without erasing its history, and an online payment can be refunded after activation.
06TrainTeam
Club dashboard · Fees
Monthly fee schedule
USDMonthly amount
$180
Payment due
10th day of the month
Sibling discount
Second child
−20%
Third and later
−30%
Charge preview
02
Player 02
September 2026
- Base amount
- $180
- Discount
- −$36
- To pay
- $144
Schedule active
Illustrative preview · sample data
01 · Less manual work
Set the club fee schedule
Choose the monthly amount, currency and due day, plus separate discounts for the second child and later siblings.
Handle exceptions
Set an individual amount or exemption for a player. Applied discounts remain visible on charges.
02 · Less manual work
Track arrears and reminders
Filter by status and see paid and outstanding totals. Families receive charge notices and overdue reminders.
Export and correct
Download a complete statement. An unpaid charge can be corrected without erasing its history, and an online payment can be refunded after activation.
TrainTeam
Club dashboard · Fees
Fees
Track arrears and reminders
Filter by status and see paid and outstanding totals. Families receive charge notices and overdue reminders.
−3Status
0To pay
+3Status
+7Status
* Once the club enables online payments
Paid
Record cash and transfers
04
Online payment
Player 04
$180
Paid
05
Cash or bank transfer
Player 05
$140
Paid
06
Cash or bank transfer
Player 06
$180
To pay
Export and correct
Illustrative preview · sample data
Who it's for
The right view for each person
Club fees are managed by the club. Financial controls stay with admins, while families see their own charges.
Club admin
Sets the fee schedule and exceptions, generates charges, records payments, reviews arrears and exports data.
Coach
Focuses on the team, events and communication. The coach panel has no fee ledger or payment controls; club admins handle finances.
Parent and player
Parents see their children's fees and players see their own amount, due date and status. In-app payment appears only after club activation.
TrainTeam / Family view
Children’s fees
September 2026
To payHistory
Player 01Due date · 15.09.2026$180
Player 02Due date · 15.09.2026$140
2 fees selected
Total$320
Pay 2 fees** Once the club enables online payments
Illustrative preview · sample data
For families
Parents know what is due and when
Parents see each fee's amount, due date and status, plus a separate history. Once online payments are enabled, they can pay one fee or select several from the same club and currency for a single payment.
Online payments after club activation
Online payments require a verified club Stripe account. Until then, admins can settle fees manually. TrainTeam does not add a parent-facing service surcharge in the new payment flow.
Settling a fee
Two ways to mark a fee paid
The fee module works without online payments. Clubs can start by recording offline payments, then enable in-app payment when their Stripe account is ready.
Available without Stripe
Cash or bank transfer
The family pays the club outside the app. An admin records the method and received date, and the charge becomes paid.
- 1The system creates the charge
- 2The family pays the club offline
- 3The admin records the payment
After club-account activation
Online payment
The club's Stripe account must be ready to accept payments. Families use an available payment method, and a confirmed payment updates the status automatically.
- 1The club verifies its Stripe account
- 2The family pays from the fees view
- 3Stripe confirms the payment
Less manual work
A simple start for your club
Set the fee schedule
Choose the amount, due date and discounts. Add exceptions for individual players.
Create the charges
The system creates receivables for active players and shows them to families.
Stay on top of payments
Track statuses, record offline payments and enable online payments once the club account is ready.
FAQ
Questions about club fees
Can families pay online right away?
No. The club must configure and verify its Stripe account, and online payments must be activated. Until then, admins can record offline payments.
Can I record a bank transfer or cash payment?
Yes. Admins can record payments made outside the app and see them in the payment history.
Does TrainTeam add a fee for parents?
TrainTeam does not add a service fee to the amount parents pay for club fees online. Payment processing costs depend on the club’s Stripe account.
Can a coach see who owes club fees?
Only if the club administrator gives them access to fee statuses for their team. They can then see whether a fee is paid, due or overdue. They cannot see amounts or payment history. The administrator handles payments.
Can I set a different fee for one player?
Yes. An administrator can set an individual amount or exemption for a player. The fee schedule and sibling discounts still apply to everyone else.
What if a payment needs correcting or refunding?
A manually recorded payment can be undone, and a pending charge can be cancelled. Online payments are refunded using the refund action in the panel.
Bring clarity to your club fees
Create an account and see how one system connects the club, teams and families. Online payments require separate activation.
- No card required
- One team free
- Works on phone and desktop