Groups and age levels
Run many groups in one structure, each with its own calendar and squad.
For the academy
Managing a football academy
Organise groups, coaches, players and parents in one structure. Shared standards for attendance and communication across the whole academy, consistent across all age groups.
- Many groups and age levels
- Shared standards
- Attendance and parent contact
Age groups under one roof
Season training plan
1. Teams and slots2. Locations3. Season range4. Summary
U10Teams and slots
Mon
17:00
90 min
Wed
17:00
90 min
SP 33 pitch
U12Teams and slots
Tue
18:30
90 min
Thu
18:30
90 min
SP 33 pitch
U14Teams and slots
Mon
17:00
90 min
Wed
17:00
90 min
SP 33 pitch
6 series · about 120 eventsCreate training plan
Each age group works differently and coordination drains energy
An academy has several coaches and several groups. Without shared tools, each group runs attendance and communication its own way, and the coordinator gathers information from many sources.
- It's hard to compare attendance between groups and age levels.
- Parent and player data is scattered between coaches.
- A new coach starts from scratch, because there is no shared way of working.
One structure for the whole academy
TrainTeam gives the academy a shared way of running groups: the same calendar, the same attendance and the same communication in every team. The coordinator sees the whole picture, coaches work in their groups.
- Groups and age levels in one club structure.
- Attendance run the same way in every group.
- Messages to parents and players from one place.
- History of events and decisions available even after a coach change.
What TrainTeam brings order to in the academy
Coaches and roles
Each coach sees their group, the coordinator has an overview of the academy.
Players and parents
Player cards with parent contacts, tidy and in one place.
Player attendance
Recent events · U12
| Player | 6.05 | 9.05 | 13.05 | 16.05 |
|---|---|---|---|---|
| James Carter | ||||
| Liam Walker | ||||
| Noah Bennett | ||||
| Oliver Hayes |
Average attendance
75%
Group attendance
Collect attendance the same way in every group and see the history.
Example app view · demo data
Communication with parents
Announcements and messages to parents without many chat groups.
Academy calendar
Training sessions, matches and tournaments for every group in one clear view.
Organise several age groups in one academy
Each academy group needs its own squad, staff and schedule. A shared system does not mean showing every family's events to everyone. The administrator oversees the club, coaches work with assigned teams and families access events for their child.
For example, U10, U12 and U14 might each have two weekly sessions alongside their own matches and tournaments. Agree team names, venues and staff before creating events so entries identify real groups and locations.
- Assign players and staff to each group; moving a player between groups is a staff decision.
- Prepare regular training in a season plan and add matches and tournaments with their own dates, locations and squads.
- Families check events for their players rather than looking through several chat groups.
- See the practical guide to managing several teams.
Agree a shared recording process with coaches
Attendance comparisons need consistent records. A parent's response before training does not replace the coach's attendance entry afterwards. Agree when actual participation is recorded and who corrects mistakes.
Review specific events and periods. Low attendance is a reason to check records and speak with the coach; a number alone does not explain injury, travel or a change of group. Read about tracking attendance in an academy.
- Assign responsibility for each group's fixtures and changes of time.
- Agree when actual attendance is recorded: present, late or absent.
- Choose who contacts a family when a response is missing or their app account is inactive.
- Check the event range and completeness of records before comparing age groups.
Hand a group over to a new coach
A handover covers the squad, upcoming events, family contacts and working history. Records held by the club need not travel in a former coach's private spreadsheet. The administrator should grant the new coach appropriate access and check the team assignment.
Changing the coach and starting a season are separate tasks. Review memberships, dates, group names and the current squad for the new period. Retained history does not make next season's settings correct automatically. See how to start a new season.
Who in the academy
Academy coordinator
Keeps a shared way of working and sees what's happening across all groups.
Group coaches
Run their age groups in the same rhythm: calendar, attendance, messages.
Parents
Have one place with dates and information about their child.
How to roll out the academy
Create the academy
Set up the club and fill in the organisation profile.
Add groups and coaches
Create age levels and assign leads.
Add players and parents
Fill in the squads and invite parents.
Set a shared rhythm
Plan events and collect attendance in every group.
FAQ
Academy questions
Can TrainTeam handle a dozen groups?
Yes. You run groups and age levels in one club structure, and each coach works within their own group.
Will the coordinator see attendance for all groups?
Yes, if they have club administrator access. They can review teams, events and recorded attendance. Being a coordinator does not automatically grant permissions in the app.
What happens after a coach change?
The team data, event history and attendance stay in the club, so a new coach doesn't start from scratch.
Will parents have separate access?
Yes. Parents have their own accounts. They can view their children’s information and respond on their behalf before events.
Get the whole academy in order
Create an account and see what work looks like when all groups follow one standard.
- No card required
- One team free
- Works on phone and desktop