01
Your file, your columns
Upload XLSX or CSV. We match recognised headings to fields; you can map the remaining columns in the preview.
A good start with TrainTeam
Your squad. Without the retyping.
Import football players from Excel or CSV. Map columns, check the data and bring your squad over with parent contact details.
- Excel and CSV
- Preview before saving
- You decide when to invite
TrainTeamClub workspace
Import
Import
File preview
- In the file
- 24
- Ready to save
- 22
- Need correcting
- 2
Import people
PersonDate of birthSummary
1Person 112 May 2014Ready
2Person 212 May 2014Ready
3Person 312 May 2014Needs attention
From spreadsheet to squad
Start with the data you already have.
Use your XLSX or CSV file, or the ready-made template. See what will go into TrainTeam before you save anyone.
Club workspace
You have the spreadsheet. Turn it into your squad.
Player lists, parent contacts and sporting details. Bring them into the workspace your team uses every day.
What you can do in the importer
02
A ready-made Excel template
Download a template with headings and instructions. Fill it with club details and upload it to the selected team.
03
Player sporting details
Bring over dates of birth, positions, shirt numbers and medical clearance dates when they are in your spreadsheet.
04
Contacts alongside the squad
Import players and parent details according to the team's contact mode. Send app invitations separately.
05
Check the data first
See missing information, warnings and possible duplicates. Review everything before saving people to the team.
06
Import report and result
See who was saved and which rows need attention. Download the report and a file of people to correct.
TrainTeam
Club workspace · Import
Map your file columns
squad-u12.xlsx
Full name
Full name
Date of birth
Date of birth
Guardian email
Parent email
Details from your spreadsheet
Alex Smith
Player · U12
- Date of birth
- 12 May 2014
- Shirt number
- 10
- Position
- Midfielder
Nothing is saved without confirmation.
01 · Less manual work
Your file, your columns
Upload XLSX or CSV. We match recognised headings to fields; you can map the remaining columns in the preview.
A ready-made Excel template
Download a template with headings and instructions. Fill it with club details and upload it to the selected team.
02 · Less manual work
Check the data first
See missing information, warnings and possible duplicates. Review everything before saving people to the team.
Import report and result
See who was saved and which rows need attention. Download the report and a file of people to correct.
TrainTeam
Club workspace · Import
Import
Check the data before saving
See errors, warnings and possible duplicates.
- 1File
- 2Mapping
- 3Summary
Nothing is saved without confirmation.
Import summary
Know what has been saved.
1Saved
Alex Smith
Player and parent saved
2Needs attention
Jamie Taylor
Add the parent's email to the file
Download the import report
Who it is for
Everyone has a role when the team gets started
Administrators and coaches prepare the squad within their permissions. Families use the saved details after a separate invitation.
Club administrator
Selects the team and imports players, parents and staff. Reviews details and the contact mode before saving.
Coach
Prepares their own team's squad with players and parent details. Import requirements depend on the contact mode and their permissions.
Parent and player
Do not operate the importer. The club saves their details and sends app invitations separately when it is ready.
TrainTeam / After importing
Alex Smith
Player · U12
- Date of birth
- 12 May 2014
- Shirt number
- 10
- Position
- Midfielder
- Medical clearance until
- 30 Jun 2027
Parent / guardian
Sam Smith
parent@example.com
Saved
After importing
The details stay on the player card
Once saved, the player belongs to the team. Their details and linked parent are available in TrainTeam according to the viewer's permissions.
Importing data is the first step.
Import does not send invitations. Send them separately from a person's card when your club is ready. Read the import guide
Preparing your data
Two routes to a ready squad
Start with your own spreadsheet or the TrainTeam template. Both let you review mapping and data before saving.
XLSX and CSV
Your own file
Already have a player list in Excel or an exported CSV file? Upload it and choose which fields its columns belong to.
- 1Choose a file from your computer
- 2Map the columns in the preview
- 3Check the data and confirm saving
XLSX template
Ready-made template
Prefer a structured starting point? Download the template from the importer. Its headings and instructions help you prepare your data.
- 1Download the template in the importer
- 2Fill it with your team's details
- 3Upload the file and review the preview
Less manual work
From spreadsheet to a ready squad
Upload your file
Choose your XLSX or CSV file, or use the TrainTeam template.
Check the preview
Match columns and review the data before it reaches your team.
Start working with your team
Confirm the records. Send invitations to the app separately.
FAQ
Before your first import
How do I import football players from Excel?
Open the importer in TrainTeam, upload an XLSX or CSV file, map the columns and review the preview. Then confirm saving people to the selected team.
Which files can I use to import a squad?
Use an Excel XLSX or CSV file. The importer reads the first worksheet in a workbook. You can also download a template with headings and instructions inside the importer.
Can I import parent contact details?
Yes. Map the columns containing parent details. Before saving, check the team's contact-mode requirements and warnings about any data that will not be saved.
Does importing automatically send invitations?
No. Import saves people's details and relationships. You send invitations to the app separately from each person's card.
What if some details need correcting?
Check the row messages and import report. Download the file of people who were not imported, correct their details and upload it again. People already saved remain in the team.
Will import transfer match and payment history?
No. This importer brings people's details into a team. It does not import match, attendance or payment history, or connect directly to other systems.
Bring over your squad. Focus on your team.
Start with the spreadsheet you already have. Try player import in TrainTeam.
- No card required
- One team free
- Works on phone and desktop