Player data
Today
Contacts and squads in separate files.
With TrainTeam
Player, team and parent connected in one structure.
Instead of a spreadsheet
An alternative to Excel in a football club
A spreadsheet starts great, but with several teams it turns into chaos. TrainTeam gives you structure: players, attendance, dates and communication in one place, with access for the right people.
- No more spreadsheet sprawl
- Access by role
- Attendance without manual sums
Today
Attendance spreadsheet
.xlsxPlayerABC
James Carter++−
Liam Walker+?+
Noah Bennett−++
Oliver Hayes++−
With TrainTeam
Player attendance
Recent events · U12
| Player | 6.05 | 9.05 | 13.05 | 16.05 |
|---|---|---|---|---|
| James Carter | ||||
| Liam Walker | ||||
| Noah Bennett | ||||
| Oliver Hayes |
Average attendance
75%
What you get instead of a spreadsheet
Attendance
Today
Manual entries and spreadsheet summaries.
With TrainTeam
Post-event status and each player’s attendance history.
Access
Today
You need to manage who receives each file.
With TrainTeam
Views tailored to coaches, parents and administrators.
| Attendance spreadsheet | Today | With TrainTeam |
|---|---|---|
| Player data | Contacts and squads in separate files. | Player, team and parent connected in one structure. |
| Attendance | Manual entries and spreadsheet summaries. | Post-event status and each player’s attendance history. |
| Access | You need to manage who receives each file. | Views tailored to coaches, parents and administrators. |
01
Player cards
Player data, parent contact and team assignment in one place.
02
Attendance without formulas
Attendance adds up at events — no manual sums or copying.
03
Calendar instead of tabs
Dates in the team calendar, not in more spreadsheets.
04
Access by role
No more file that everyone or no one can see.
05
Messages
You send information from the system, not by email with an attachment.
06
History
Go back to earlier events and decisions without hunting old files.
The spreadsheet stops keeping up with the club
One table for one team works. But as teams multiply, more versions of the file appear, someone overwrites data, formulas break, and access is either for everyone or no one.
- Several versions of the spreadsheet and uncertainty about which is current.
- No control over who sees what and who changed what.
- Attendance and dates have to be tied together by hand, without notifications.
Structure instead of loose tables
TrainTeam replaces the spreadsheet with a tidy club structure: player cards, attendance at events, a calendar and communication. Data is in one place and access depends on the role.
- Players and parents as cards, not columns to scroll.
- Attendance tied to an event, without manual sums.
- A history of changes and events stays in the system.
- Parent and coach see only what they should.
What to keep in Excel
Excel is useful for custom calculations, analysis and archived reports. A single list maintained by one person may be enough if others do not need to respond or update information.
Consider TrainTeam for current squads, family contacts, calendars, availability, call-ups and attendance. It does not replace every financial model or custom formula. Choose a home for each task rather than deleting every file.
- Spreadsheet: custom calculations and analysis not handled in the app.
- Archive: older reports with a named person responsible for access.
- TrainTeam: current squads, events, responses and attendance within each team.
- Families: access to their player's information instead of the full contact spreadsheet.
Import a squad from CSV or XLSX
TrainTeam imports squad data from CSV or XLSX. Use one header row and one row per player. Preview recognised columns and errors before confirming. The Excel squad import guide explains the format and steps.
Import into one team at a time. Prepare each age group's data and check existing players. Squad import does not recreate a whole workbook, custom formulas, previous attendance registers or payment history.
- Check names, dates and contact details. Remove notes and summary rows.
- Select the correct team, upload the file and review recognised columns and rejected rows.
- Correct errors or deselect problematic rows. Confirm only verified data.
- Check family links and send invitations, then add upcoming events.
Avoid maintaining two current lists
Set the date from which coaches keep current events and attendance in the app. Keeping an old workbook as an archive should not mean updating its squad alongside TrainTeam. Two live lists soon diverge.
Start with one team and a full working week. Add other groups once squads, family contact and attendance follow the agreed process. See the complete guide to moving from Excel.
Who it's for
The “spreadsheet” coach
Swaps sprawling tables for one tidy view of the team.
Club coordinator
Stops gathering data from many files and versions.
Board
Has a coherent view of the club instead of a spreadsheet archive.
How to move off the spreadsheet
Create the club
Set up an account and teams.
Move the players
Add the squad and parent contacts.
Invite people
Parents and coaches get access by role.
Work live
Run attendance and dates in the system, not in a file.
FAQ
Questions about moving off Excel
Can TrainTeam import a squad from Excel?
Yes. Squad import accepts CSV and XLSX, recognises columns and provides a preview before confirmation in the selected team.
Will it transfer old attendance registers and formulas?
No. It imports squad data rather than the whole workbook. Keep old registers, calculations and reports separately; build new event and attendance history in the app.
Do I have to stop using every spreadsheet?
No. You can keep Excel for your own analysis and archives. Agree where your team will maintain the current squad, events and attendance records.
What should I do with import errors?
Review the reasons in the preview. Correct data or deselect affected rows and import the rest. Check existing players before importing again.
Can I start with one team?
Yes. The Free plan supports one team. Once you have tried the app, choose a plan that fits the number of teams and people in your club.
Swap the spreadsheet for structure
Create an account and see what club work looks like when data doesn't live in several versions of a file.
- No card required
- One team free
- Works on phone and desktop